First, the big question…..what is inbox zero?
I started with Inbox Zero.
First to go, the filing folders. I now have four. Action, Done, Waiting, Receipts.
Total. Game. Changer.
As soon as an email comes in, it gets put into one of those folders.
It took a lot to let go of this system I had spent years setting up. My inner control freak had a meltdown. I tried searching for the most random things just to test the search function. And it didn’t let me down. The old folders are still there (as it is too time consuming to refile everything) but hidden away under Done and never to be used again.
This is how the new email schedule looks:
- Email arrives
- It’s checked – if it needs a reply and can be actioned in less than two minutes, then it’s dealt with then and there and moved to the Done folder
- If it’s related to a client project, it’s moved to the Action folder
- If it requires action but needs longer thought, it’s added as a task to ClickUp and then filed into the Done folder.
- If it’s something I’ll need to access such as tickets to events, reservations etc then it gets put in the Waiting folder.
Four email folders. That’s it. I now feel freer, lighter, and know exactly where I’m at with everything. It takes me no more than 10 minutes to sort through my emails each morning (including the time to reply to the quick action ones).
If you are thinking about giving it a go, I highly recommend it. Just make sure that before you go running into it headfirst, that your email software can provide reliable, quick search results. Search is your best friend with this method so you need to ensure that it is capable of providing you with the results that you need.
Have a different way of managing your inbox? I’d love to hear about it! Feel free to message me here!