This is a screenshot from my Unroll.Me account.
543 different email addresses that I have unsubscribed from.
287 that should be taking up space in my Inbox but instead end up in my daily summary email (this is an absolute sanity saver).
And a lucky 302 that get prime position in my inbox.
When you think about the number of emails that you receive each day, it’s no wonder the phrase ’email abyss’ exists.
In fact, I know some people who are so afraid of opening up their emails each day because of the overwhelm that immediately hits them.
So guess what you need to do. Set up a system.
Something that actually works for you, is easy to stick to, and makes sense – TO YOU.
So with inboxes overflowing with unread emails, where do you even start?
Yep it’s going to take a while. But invest the time now to save the time later and feel lighter and happier about that inbox.
Be brutal. If it’s something you want to read later, and it’s going to take you less than two minutes to read it, read it now. Then delete the email.
If it’s going to take longer, ask yourself the question….am I actually ever going to read this. More often then not it will be a no. So quickly scan over it and delete it.
I’ll say it again, BE BRUTAL.
If you need to action it, put it into an action folder (see tip below).
Every email in your inbox needs to have something happen to it – delete, move to action folder, or file. Don’t worry about replying to things at this stage. Just focus on emptying out that Inbox.
I used to be that person who had filing folders for absolutely everything.
Now I have four – Done, Waiting, Action and Receipts. This alone returned my sanity.
You can read how I did that here.
Using Gmail? Definitely set up Unroll.Me.
Using Asana and Outlook? Add the Add On.
If an email comes in that needs actioning, use the connections with your project management tools to add it as a task, then get rid of the email.
Ensure that your emails are connected to the other tools that you are using.
Receive emails each month for receipts for subscription payments? Have them set to automatically file (in my case they go into the receipts folder).
Have a think about what else can you have filed automatically?
Once you have your inbox cleaned out, it becomes an incredibly quick and easy task to stay on top of it – something comes in, do something with it.
Don’t let it sit there.
Here’s my incoming email process:
📧 Email arrives in my inbox, I give it half a minute or so to be picked up my rules and Unroll.Me 📧 One of four things then happen
This process is so simple now that each email takes a split second to decide what to do with it, and my inbox remains empty and a pleasure to leave open all day.
How does your inbox look?